Learn Sky Schedule Fast

Instructors

The Instructors tab gives you a full view of everyone on your team and the tools to manage them effectively.

Inviting an Instructor

Click Invite Instructor, enter their name and email, and they'll receive an email prompting them to sign up under your flight school with the instructor role already assigned.

Instructor Profile

Click View on any instructor's row to open their profile. Here you'll find:

• Email and phone number
• Hourly rate
• Outstanding and paid invoices
• Availability (set by the instructor in their own dashboard by selecting which days they're available for the month)
• Documents and certifications
• Onboarding status and aircraft checkouts

To set or update an instructor's hourly rate or profile picture, click Account Settings → Edit Profile from within their profile.

For a deeper dive into how documents and onboarding work, refer to the Documents section of the docs.

Students

The Students tab works similarly and gives you the same level of visibility into each student's profile and status.

Inviting a Student

Click Invite Student, enter their name and email, and they'll receive an invitation to join your flight school.

Student Profile

Click View Profile on any student's row to open their full profile. From here you can see all of their account details, and under Account Settings → Edit Profile you have the ability to designate them as a Renter Pilot. Enabling Allow Student to Create Reservations gives that student the ability to add their own reservations to the schedule independently.

Each student profile also displays:

• Recent paid invoices and outstanding invoices
• Documents and certifications
• Onboarding status
• Aircraft checkouts

Aircraft Checkouts & Compliance

Aircraft checkouts are managed from Aircrafts → Manage Aircraft. From there you can view and add any requirements you want to enforce for a given aircraft. When setting up a requirement, you can specify whether it applies to students, instructors, or both.

Once a requirement is added, it will automatically appear in the relevant person's dashboard, prompting them to upload whatever is needed to satisfy that requirement.

How Compliance is Tracked

Compliance is surfaced in two places:

• Reservation Details - If a reservation is created and a required checkout or document is missing, the reservation will display an indicator flagging the gap.
• AI Dispatching - The AI dispatcher also shows the current compliance status for all people involved in a flight.

It's worth noting that missing requirements do not block a reservation from being created. Instead, an exclamation mark will appear on the reservation to alert you that one or more people are not fully compliant with the aircraft's requirements. This keeps things moving while making sure nothing slips through unnoticed.